How to Set Up Table-Service QR Codes at Your Restaurant: A Step-by-Step Guide for 2025

Why UK Restaurants Are Turning to QR Code Table Service

QR code table service has rapidly evolved from a novelty into a standard feature in modern restaurants. Customers expect quick, contactless service options, while owners look for ways to improve efficiency, reduce costs, and increase table turnover.

In the UK, cafés, pubs, and independent restaurants are adopting this technology to simplify how they take orders and payments. It allows guests to order when ready, staff to focus on hospitality, and businesses to operate more smoothly during busy periods.

What Is QR Code Table Service

QR code table service lets customers scan a unique code placed on their table using a smartphone. The code opens a digital menu where they can browse dishes, place orders, and pay directly.

Each QR code is linked to a specific table number, which ensures that the order goes to the right place in the kitchen or POS system. Customers can pay by card, Apple Pay, or Google Pay, and even leave a tip or feedback instantly.

Benefits of QR Code Table Ordering for Restaurants

Faster service – Reduce waiting times and serve more customers during peak hours.
Lower staff costs – Fewer floor staff are needed to manage orders.
Higher average spend – Visual menus make upselling easier.
Fewer order errors – Orders go straight to the kitchen as entered by the customer.
Better insights – Track your most popular dishes and busiest times.

Restaurants across the UK are finding that QR code ordering improves customer satisfaction and operational efficiency, especially in casual dining and pub settings.

How to Set Up QR Codes for Table Service (Step-by-Step)

Step 1 – Choose your ordering platform
Pick a reliable QR ordering system that supports table-specific codes, integrates with your POS, and processes payments securely. Platforms like Ordery make this simple with built-in UK Stripe payments, VAT handling, and easy menu setup.
Step 2 – Create your digital menu
Add your dishes, categories, photos, and prices. Make sure your menu loads quickly and looks good on mobile devices. Include allergen and dietary information to comply with UK law.
Step 3 – Assign unique QR codes to each table
Generate a separate QR code for every table, linking directly to that table’s ordering page. Print the codes on durable materials like waterproof stickers or acrylic stands so they last over time.
Step 4 – Test everything before launch
Before going live, scan and place test orders on different devices. Check that the orders appear with the correct table number and that payments process correctly.
Step 5 – Train your team and customers
Ensure your staff understand how to help customers use the new system. Simple signage with clear steps such as “Scan • Order • Enjoy” helps guests feel comfortable using it for the first time.

Best Practices for UK Restaurants Using QR Codes

Use clear signage that encourages customers to scan.
Optimise your digital menu for speed and accessibility.
Offer QR ordering alongside traditional service for flexibility.
Ensure your provider is GDPR-compliant if customer data is collected.
Review analytics regularly to learn which dishes and times perform best.

Common Mistakes to Avoid

Using one shared QR code for every table, which leads to confusion.
Linking to PDF menus that are slow to load on mobile.
Overlooking accessibility and mobile responsiveness.
Forgetting to replace codes when updating your menu links.

How Much Does It Cost to Set Up

Most QR ordering systems in the UK charge between £30 and £70 per month, depending on features. Some also charge per transaction or per location. Always review pricing carefully to understand total costs.

Ordery offers a transparent, all-in-one QR ordering and table-service solution built for UK independents. You keep 100% of your sales and only pay your standard Stripe fees, with no commissions or hidden costs.

Why It’s Worth It

The time savings and improved customer experience usually outweigh the initial setup effort. Restaurants often recover costs within the first few months through faster service and higher average spends. Staff workloads are lighter, and customers enjoy having control over their dining experience.

Ready to Get Started with QR Table Ordering

If you want to set up QR code table service quickly and easily, Ordery provides everything you need. It includes table-specific QR codes, digital menus, integrated payments, and full UK VAT support.

Visit ordery.co.uk to learn more and start for as little as £39/mo.